Agenda, decisions and minutes

Cabinet - Tuesday 8th November 2022 6.00 pm

Venue: The Forum, Towcester, NN12 6AF

Contact: Sofia Neal-Gonzalez, Democratic Services 

Note: Please use the following link to view the meeting from 6pm: https://www.youtube.com/channel/UCDyc2cNcl19OvcGOCuZDTBQ 

Items
No. Item

90.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

None

91.

Chair's Announcements

To receive communications from the Chair.

Minutes:

None

92.

Minutes of the meeting of 23 September 2022 pdf icon PDF 109 KB

To confirm the minutes of the meeting of Cabinet held on 23 September 2022.

Minutes:

The minutes from the Cabinet meetings on 23 September 2022 and 11 October 2022 were approved and signed as a true and accurate record.

93.

Reports from O&S: Place Overview and Scrutiny Committee - Tree Policy and Strategy for West Northamptonshire Council pdf icon PDF 212 KB

Additional documents:

Decision:

RESOLVED:

This item was deferred to the next meeting of Cabinet in December 2022

Minutes:

The Chair explained that due to a family emergency Cllr Chauhan was unable to be present, so the item would be deferred to the next meeting.

 

RESOLVED:

This item was deferred to the next meeting of Cabinet in December 2022

94.

Any other items from Overview and Scrutiny (including call-ins) pdf icon PDF 118 KB

Additional documents:

Decision:

Item 5 a) Corporate Overview and Scrutiny Committee and Place Overview and Scrutiny Committee – recommendations in respect of the Highways and Transport Contract

 

RESOLVED:

That Cabinet noted the recommendations of the Corporate Overview and Scrutiny Committee and undertook to consider a report on the issue at a future meeting.

 

REASONS RESOLVED:

 

At its meeting on 28 June 2022, Corporate Overview and Scrutiny Committee and Place Overview and Scrutiny Committee undertook joint scrutiny of the Highways and Transport contract.  The two Overview and Scrutiny Committees felt there was a need for all major contracts to undergo pre-scrutiny and that contracts should alight with the strategic plans of the Council and should illustrate how much of the money stays within the local area.  It was therefore resolved that they would recommend to Cabinet that:

 

a)    Major contracts undergo pre-scrutiny;

b)    Contracts should align with strategic plans; and

c)    Contracts illustrate how much of the money stays in the local area.

 

ALTERNATIVE OPTIONS:

Cabinet is asked to consider the recommendations of Corporate Overview and Scrutiny Committee and Place Overview and Scrutiny and provide a response to the Committee to the recommendations. 

 

Item 5 b) Outcome of the Call-In of the Cabinet Decision of 11 October 2022 – Item 13 Office Optimisation Stage 1 building adaptations budget and disposal

 

RESOLVED:

a)    Cabinet decided to proceed with the decision on the basis that the matters highlighted by Scrutiny did not require further consideration and to proceed on the basis of the original decision. 

b)    Accepted the recommendation requiring all councillors to be provided with the desk plans for the Abbey.

c)    Noted the comments relating to CCTV and confirmed the wish of Cabinet to secure the best possible outcome for residents of Daventry.

 

 

REASONS RESOLVED:

In accordance with the Overview and Scrutiny procedure rules (11.7), if a decision is referred to the original decision maker (in this case Cabinet), Cabinet shall then reconsider the matter, taking into account any concerns and recommendations of Corporate Overview and Scrutiny Committee and make a final decision, amending the decision or not and give reasons for the decision.

 

As this is a decision relating to an Executive function only, Cabinet can ultimately decide the matter, provided that it is in accordance with the Council’s budget and Policy Framework.

 

ALTERNATIVE OPTIONS:

 

Cabinet is asked to reconsider the decision taking into account any concerns and recommendations of Corporate Overview and Scrutiny Committee and make a final decision amending the decision or not and give reason for the decision. 

 

The options available to Cabinet were to:

 

a)  Accept one or more recommendations from the Scrutiny Committee and delay the decision in order to consider additional information.

 

b) Decide to proceed with the decision on the basis that the matters highlighted by Scrutiny do not require further consideration and to proceed on the basis of the original decision.

 

c) Accept or reject the recommendation requiring specific action eg provide councillors with copies of desk plans. 

 

 

Minutes:

a) Corporate Overview and Scrutiny Committee and Place Overview and Scrutiny Committee – recommendations in respect of the Highways and Transport Contract

 

At the Chair’s invitation Councillor Bambridge as Chair of the Place Overview and Scrutiny Committee outlined the report and highlighted the importance of pre-scrutiny in respect of major contracts.

 

Councillor Larratt thanked the Overview and Scrutiny Committees for the work done.  A report would be brought for consideration in due course.

 

RESOLVED:

That Cabinet noted the recommendations of the Corporate Overview and Scrutiny Committee and Place Overview and Scrutiny Committee and undertook to consider a report on the issue at a future meeting.

 

b) Outcome of the Call-In of the Cabinet Decision of 11 October 2022 – Item 13 Office Optimisation Stage 1 building adaptations budget and disposal

 

At the Chair’s invitation, Councillor McCord as Chair of the Corporate Overview and Scrutiny Committee outlined the report.

 

 Councillors made the following comments:

·         Clarification was needed regarding the CCTV system which was linked to Lodge Road.

·         Communication was key – members had felt uninformed.

·         Concern had been raised about the number of desks in the Abbey and members requested to see a floor plan.

·         Staff morale at Daventry was low, due in part to poor communication.

·         Would the Lodge Road car park be sold/leased with the building?  The car park was also used by visitors to the Leisure Centre.

·         Did any staff or public attend the meeting in Daventry at which the call-in was discussed?

 

Councillor McCord advised that he did not believe any staff or members of the public attended the meeting on 7 November 2022.

 

Councillor Longley advised that WNC had an excess of property and selling or leasing Lodge Road would result in a serious financial saving.  The situation regarding the car park would depend on what happened to the building.

 

Councillor Smith and the Executive Director, Place assured members that plans would not adversely impact the CCTV network.

 

Councillor Lister challenged the assertion that staff morale was low and advised that all staff had been met with individually.  Councillor Hallam offered to meet with affected staff.

 

Councillor Nunn advised that a floor plan for the Abbey would be issued to members and a briefing could be arranged if necessary.  It would not have been appropriate to issue the plan during the thinking process.

 

The Chief Executive advised that issues around travel and DSE equipment had been addressed with relevant staff.

 

RESOLVED: That Cabinet:

a)    Decided to proceed with the decision on the basis that the matters highlighted by Scrutiny did not require further consideration and to proceed on the basis of the original decision. 

b)    Accepted the recommendation requiring all councillors to be provided with the desk plans for the Abbey.

c)    Noted the comments relating to CCTV and confirmed the wish of Cabinet to secure the best possible outcome for residents of Daventry.

95.

Rural England Prosperity Fund pdf icon PDF 126 KB

To note the addendum to the UK Shared Prosperity Fund to draw down the Rural England Prosperity Fund

Decision:

RESOLVED: that Cabinet

a)    Noted UK Government had advised WNC as the Lead Authority for REPF (£1,367,953.00 for a two-year provisional maximum allocation and the requirement to develop a REPF addendum to the UKSPF Investment Plan

b)    Endorsed the approach to develop the REPF Investment Plan by sourcing evidence and liaising with internal and external stakeholders, as well as Councillors

c)    Noted WNC must submit the Rural Fund addendum by 30 November 2022

 

REASONS RESOLVED:

1) To ensure West Northamptonshire benefits from this grant funding to enhance the community, boost the economy and support local residents and businesses.

2) To deliver local economic growth, particularly with the impending loss of EU funding and the need to utilise UKSPF & REPF to deliver positive economic development within the community.

 

ALTERNATIVE OPTIONS:

To not develop and submit an Investment Plan for the Rural England Prosperity Fund would result in a loss of major potential investment into the area, which would be used to support the community and place and provide business support.

Minutes:

At the Chair’s invitation councillors made the following comments:

·         WNC had many transport ‘deserts’.

·         Support for a single project should be considered.

·         Rural transport connectivity was in crisis.  Community buses were a good step forward.

·         Designated quiet lanes would be both beneficial and inexpensive.

·         Cabinet needed to ensure projects met Council objectives as well as the funding requirements.

·         Projects should be generated locally, benefit locals and add social value.

 

Councillor Larratt advised that the funding was for capital projects only.  Connectivity needed to be improved particularly for young people needing access to education and social activities and older people needing access to healthcare.  Rural areas were already experiencing problems and these were beginning to impact urban areas too.

 

Councillor Brown noted that with £1.4m only a limited amount could be achieved.  Projects needed to have lasting impact.

 

RESOLVED: that Cabinet

a)    Noted UK Government had advised WNC as the Lead Authority for REPF (£1,367,953.00 for a two-year provisional maximum allocation and the requirement to develop a REPF addendum to the UKSPF Investment Plan

b)    Endorsed the approach to develop the REPF Investment Plan by sourcing evidence and liaising with internal and external stakeholders, as well as Councillors

c)    Noted WNC must submit the Rural Fund addendum by 30 November 2022.

 

96.

SEND Strategy Development pdf icon PDF 132 KB

To agree new governance and approach to develop a new strategic approach to SEND improvements.

Decision:

RESOLVED:  That Cabinet:

a)    Supported the development of a three year SEND Delivery Plan as outlined in this report in paragraph 6.3.

b)    Supported the new governance structure highlighted in this report in paragraph 5.8.

c)    Agreed to receive timely updates about progress in relation to the development of a new SEND Delivery Plan and Co-production Charter as outlined in the report.

 

REASONS RESOLVED:

1)    To ensure that the Council is meeting its statutory duties in relation to SEND provision, and to provide a strategic framework to ensure all available resources are used appropriately.

 

ALTERNATIVE OPTIONS:

Due to the changes from DfE and OFSTED outlined above, the likely changes to the local governance structure, and the need to make improvements for children with SEND, a change in the way SEND is led in WNC is needed – doing nothing is not an option.

 

To meet the requirements of the new DfE and OFSTED/CQC approaches, the local area partnership: led by the Council but comprising health services, social care, education providers, community and voluntary organisations and children and families will be required to review the new national SEND delivery plan when it is announced, and the new inspection framework to

produce a self-assessment to determine an overview of the local area’s delivery new local SEND delivery plan. It is recommended that a three-year improvement plan is developed that captures all work needed across Education, Health and Care services for children with SEND.

 

A detailed needs assessment is required to inform the local SEND delivery plan – this will need to include the demand for access to specialist education, health and care provision and should be created to reflect the local needs within the different localities within West Northants.

 

The Council has a statutory requirement to co-produce strategic, operational and individual plans with partners, parents and children/young people. It is recommended that a new Co[1]production Charter will be developed through co-production events that will be coordinated across all areas in WNC, and online. These events are planned for November and December 2022 and will involve children and young people, parents, school-based staff, health and care professionals and other interested organisations. This approach is currently being developed with the Northamptonshire Parent Forum Group (the group that represents parents’ voices in WNC).

Minutes:

At the Chair’s invitation councillors made the following comments:

·         Did the needs assessment for the SEND delivery plan factor in schools and teachers? Were staff adequately trained to meet SEND provision and were there suitable spaces in mainstream schools for delivery of provision?

·         When looking at stakeholders, were the police being considered?

·         Section 6.5 referred to school-based staff – what type of staff were they? 

·         A consistent guidance document for providers would be helpful.  Was everything provided by the Department for Education to support these providers in the long term?

·         Why were Educational Psychologist assessments not being completed on time?

·         Were WNC meeting the demands and obligations of EHCPs?

·         The admissions at 6.1 were welcomed by many families.

·         Transparency and accountability were not evident.  The SEND Accountability Board minutes could not be accessed and it did not function in the interests of co-production.

·         There was a lack of provision for certain SEND profiles; lack of data on children and their needs risked failing to meet them.

·         People Overview and Scrutiny Committee should scrutinise SEND delivery.  Mistakes should be learned from in order to move forward.

·         It was encouraging to see steps being taken to listen to SEND parents and their children.  This had been a very difficult time with shortage of school places, a collapse in respite, issues with transport etc.

·         An equalities impact assessment would be helpful.

·         Was there any mother tongue provision for SEND families?

·         Was there any after school and holiday provision?

·         Disposal of assets should not be undertaken without local mapping of need.  Provision needed to be local.

·         Suitable provision was needed for all children.

 

Councillor Baker outlined the report and advised that this was being brought to Cabinet for information.  The three main reasons for delayed response had been lack of capacity in the team (which had now been addressed); a significant increase in demand for statutory assessments and a lack of capacity to complete statutory assessments – particularly Educational Psychology, Speech and Language Therapy and Occupational Therapy.  All children were being assessed in respect of the provision of new school places to ensure the provision would be appropriate for their needs.  The Board would be made up of school representatives, parents and officers.  It was planned that the vice-chair would be a parent, ensuring scrutiny at the highest level.

 

RESOLVED:  That Cabinet:

a)    Supported the development of a three year SEND Delivery Plan as outlined in this report in paragraph 6.3.

b)    Supported the new governance structure highlighted in this report in paragraph 5.8.

c)    Agreed to receive timely updates about progress in relation to the development of a new SEND Delivery Plan and Co-production Charter as outlined in the report.

 

97.

Abington Park Facilities pdf icon PDF 104 KB

Decision:

RESOLVED: That Cabinet

a)    Approved a capital budget of £1.2m in 2023/24, funded from CIL, to remove the existing and provide replacement public welfare facilities at Abington Park East, and recommended to Council that the budget be amended accordingly.

b)    Authorised the procurement of services and works, award and completion of contracts to facilitate the works subject to consultation with and the approval of the Cabinet Member for Housing, Culture & Leisure, and the Cabinet Member for Environment, Transport, Highways & Waste.

 

REASONS RESOLVED:

1)    To provide an important public amenity.

2)    To support and encourage the use and enjoyment of Abington Park.

3)    To reduce the safety risk associated with people, especially children, crossing Park Avenue South to access the remaining open public toilets.

4)    To reduce potential for anti-social behaviour by removing the existing building and enabling a new facility to be located and designed to minimise this risk.

5)    to ensure that the final design is suitable and meets with members' approval.

 

ALTERNATIVE OPTIONS:

The choices available to the Council are as follows.

 

a)    Do nothing and leave the building closed in its current condition: This would not enable the Council to mitigate against future vandalism and damage or prevent those determined to access the flat roof from doing so, thus retaining a safety risk. It is highly likely that the building would become so damaged that it would be unsafe to remain in situ. The current condition of the building creates a negative visual image of the park, and consequently the Council, leading to reputational damage. The option does not support the Council’s objects for safer communities and improving health and wellbeing.

b)    Demolish the existing facility and retain the provision on Abington Park West: This option would enable the Council to mitigate against continued vandalism and removes an unsightly building from the park. However, it would reduce public welfare facilities. The Council would not be providing the required changing facilities for paying user of the park’s facilities or meet the need of users of the play area and lakes. The option would not support the Council’s objectives for improving health and wellbeing.

c)    Refurbish the current facility and bring this back into public use: Works to the building would still require circa £120k to ensure the building was initially safe for use. This would include altering sanitaryware, improvements to seating/benching, vanity units and cubicles, doors etc. although these works would make an aesthetic improvement to the building and improve its resilience to damage to a degree. However, it would still be prone to vandalism and critical failure. Nor is the existing building, even if it was not vandalised, an attractive addition to the park.

d)    Approve £1.2m capital funding in 2023/24 to demolish the existing facility, bring the area back into public use, and provide a relocated facility: This would remove the current safety risks and reputational harm, and enable the Council to mitigate against future vandalism and damage. It would support the Council’s objectives for safer  ...  view the full decision text for item 97.

Minutes:

At the Chair’s invitation councillors made the following comments:

·         It was important to recognise that there were other parks which should not be neglected.

·         It was hoped that the new facilities would be vandal-proofed.

 

Councillor Longley introduced the report and noted that the facilities would be fully funded from CIL money.

 

Councillor Brown advised that it was important that the final design met the needs of residents and had separate female changing rooms to encourage women’s and girl’s sport.

 

RESOLVED: That Cabinet

a)    Approved a capital budget of £1.2m in 2023/24, funded from CIL, to remove the existing and provide replacement public welfare facilities at Abington Park East, and recommended to Council that the budget be amended accordingly.

b)    Authorised the procurement of services and works, award and completion of contracts to facilitate the works subject to consultation with and the approval of the Cabinet Member for Housing, Culture & Leisure, and the Cabinet Member for Environment, Transport, Highways & Waste.

 

98.

Social Care Charging Reform Update pdf icon PDF 148 KB

Decision:

RESOLVED: That Cabinet

a)    Agreed to the Council consulting with the public for 28 days in respect of the new Self-funder Arrangement Fee. Feedback obtained from the consultation period will be provided to cabinet for decision making in February 2023.

b)    Acknowledged the changes required to the Fees and Charges Policy because of social care reform and the impact these reforms will have to the Council and the residents of West Northamptonshire.

c)    Noted the utilisation of the 2022/23 DHSC Fair Cost of Care and Market Sustainability fund.

 

REASONS RESOLVED:

1)    To enable West Northamptonshire Council to meet the changes as stated in the Governments Social Care reforms and the statutory requirements originally set out in the Care Act 2014, by the 1st October 2023.

2)    To engage with the public on a 28-day consultation period, which will allow the Council to generate people’s awareness of the imminent changes to social care and gather feedback to allow Cabinet to make an informed decision regarding the introduction of the Self-Funder Arrangement Fee.

3)    To be consistent with previous proposed changes to the Fees and Charges Policy and additional charges being asked of the residents of West Northamptonshire Council.

4)    To provide awareness to Cabinet relating to the utilisation of the DHSC Fair Cost of Care and Market Sustainability grant.

 

ALTERNATIVE OPTIONS:

Option 1 (recommended) – Agree to a public consultation which will enable the Council to meet the changes as stated in the governments Social Care reforms and advise on the Self-Funder Arrangement Fee. This approach would be consistent with previous proposed changes to the Fees & Charges Policy.

 

Option 2 (Not recommended) – Do nothing and continue not to charge for arranging care on behalf of a self-funder. However, given the expected increase in demand, additional Council funding will be required so that situations where people are left with no support are mitigated.

Minutes:

At the Chair’s invitation councillors made the following comments:

·         Concerns were expressed about whether reforms would be sufficient to meet the needs of a rapidly ageing population.

·         Reform of social care was desperately needed but many of the changes have made it more difficult for public sector delivery.

·         How would the fee be calculated? It was a blanket fee which penalised those who needed support the most.

·         Were the public being consulted on the level of the fee, or whether it should be implemented at all?

·         Was the fee payable once or would it be charged each time a person approached WNC to arrange care?

·         Clarity was requested because the fee was stated to cover only administrative costs but a financial benefit was also referred to.

 

Councillor Golby introduced the report which provided an update on social care reform.  The changes would require WNC to arrange care for self-funders if they so wished.  This would result in significant extra work for WNC.

 

The Assistant Director, Commissioning and Performance confirmed that the £141 charge was a one-off fee based on officer time, which would be applied each time care was accessed.  The consultation was not related to the level of the fee, but as to whether or not it should be applied. The £28k referred to in Section 7.1.3 was not actually a benefit, it would be covering costs.

 

The Executive Director, People Services advised that there would be a benefit to self-funders of WNC brokering care on their behalf.  Capital would be eroded more quickly for those who arranged care directly as WNC could secure a better deal.

 

RESOLVED: That Cabinet

a)    Agreed to the Council consulting with the public for 28 days in respect of the new Self-funder Arrangement Fee. Feedback obtained from the consultation period will be provided to cabinet for decision making in February 2023.

b)    Acknowledged the changes required to the Fees and Charges Policy because of social care reform and the impact these reforms will have to the Council and the residents of West Northamptonshire.

c)    Noted the utilisation of the 2022/23 DHSC Fair Cost of Care and Market Sustainability fund.

 

99.

Director of Public Health Annual Report pdf icon PDF 107 KB

Additional documents:

Decision:

RESOLVED: That Cabinet

a)    Noted the contents of the report and recommendations made.

b)    Also noted the progress made with regard to the recommendations in the previous annual report.

 

REASONS RESOLVED:

1)    It is a statutory obligation for the DPH to write and circulate an Annual Report and to include recommendations for council and partner agencies to follow.

 

ALTERNATIVE OPTIONS:

Each year the DPH must decide on a topic that the annual report will cover in that period. At the time of making this decision the pandemic had already begun and was clear it was going to be a dictating factor in the Public Health world for some time. Great examples of collaborative working were already apparent and this seemed to be a natural, but important focal point in the fight against Covid. Working with our partners, both internal, external and in the community, is something that Northamptonshire is proud of and is keen to advocate and develop for the benefit of all, now and in the future. Learning from the experiences that were had over the last two years to ensure the effective relationships and working arrangements continue, seemed to be a perfect focus for the DPH Annual Report. It is therefore hoped that sharing this learning with partners and the community will help people to understand how partnership working can be effective, how it can be developed and also give an understanding of the incredible work that went on behind the scenes in Northamptonshire to keep people informed and supported in this particularly difficult time in our history.

 

As much of the work done over the last two years has been focussed on COVID-19 it felt sensible to have the report span the majority of the pandemic which is why the report is a two year report.

Minutes:

At the Chair’s invitation councillors made the following comments:

·         The report was commended as excellent and well-written.

·         How did obesity levels outlined in the report compare with other areas?

·         Hospital admissions for trips and falls could be reduced by repairing pavements.  Clarification was requested as to whether falls were inside or outside the home.

·         In addition to the impact of Covid, children’s development was hindered by lack of interaction due to parental mobile phone use.

·         Early intervention was needed to reduce hospitalisation from intentional self-harm.

 

Councillor Golby introduced the report which documented the journey over the pandemic and was for noting ahead of publication.  The WNC team were focussing on the increased levels of self-harm and falls.  Obesity had been an issue and the Joint Strategic Needs Assessment would help inform future policy.

 

Councillor Brown noted that it might be more appropriate to report suicide attempts rather than suicides.

 

The Executive Director, People Services advised that the next iteration of the ICS Strategy would be coming to Cabinet in December.  This would explain how all were collaborating against health inequalities.  There would also be a new outcomes framework providing better monitoring.

 

RESOLVED: That Cabinet

a)    Noted the contents of the report and recommendations made.

b)    Also noted the progress made with regard to the recommendations in the previous annual report.

 

100.

Northamptonshire Safeguarding Children Partnership Annual Report pdf icon PDF 99 KB

Additional documents:

Decision:

RESOLVED: That Cabinet

a)    Received the Northamptonshire Safeguarding Children Partnership’s Annual Report 2021-22 (Appendix A) and noted the findings.

 

REASONS RESOLVED:

1)    Under Working Together to Safeguard Children 2018, the three key strategic lead agencies are accountable for safeguarding children and young people, including the Local Authority, who in turn are required to publish an annual report. This report provides assurance to the Council of the activities undertaken by the partnership and its agencies to safeguard children and young people across the county during the reporting period.

 

ALTERNATIVE OPTIONS:

The report is for information only.

Minutes:

At the Chair’s invitation councillors made the following comments:

·         The report was comprehensive and the ‘Dad pad’ was a brilliant idea.

·         Gun crime was becoming a big problem and help was needed for hard to reach youths.

·         The report did not reflect lessons learned from serious case reviews

o   Staff dealing with poverty become inured

o   Has staff turnover in health visiting been resolved?

o   The threshold at which MASH became involved needed to be lower

o   Case work needed to keep up when families moved

o   Training was needed in parental alcohol abuse.

·         Were children safe? Seven serious case reviews indicated a problem.

·         Was the safeguarding policy being implemented?  Benchmarking of referrals against other authorities would be useful.

·         Would a briefing on contextual safeguarding be useful?

·         Domestic abuse made no reference to children.

·         Were there enough frontline staff?

·         Concerns were expressed around home educated children.

·         What support was provided for gypsy and traveller families?

 

Councillor Baker introduced the report and noted that the partnership had focused on taking positive action early enough to protect children, supporting those at risk of exploitation and working to support staff.

 

Councillor Baker and the Executive Director, People Services made the following comments:

·         The Police Fire and Crime Commissioner was supporting a project to work with hard-to-reach young people. 

·         Some of the points arising from serious case reviews would be put forward to the independent scrutineer. 

·         There was a national shortage of Health Visitors, although the situation was improving.

·         There was significant audit activity around thresholds of decision making in respect of referrals to MASH.

·         Early help services were involved in cases which did not get referred to MASH.

·         A protocol was in place for transfers from one authority to another.

·         Alcohol misuse was a significant factor which frontline staff needed to recognise and deal with.

·         As corporate parents WNC aimed to ensure children were as safe as possible.  There had been significant assurance work with NCT which was beginning to generate positive results.

 

RESOLVED: That Cabinet

a)    Received the Northamptonshire Safeguarding Children Partnership’s Annual Report 2021-22 (Appendix A) and noted the findings.

 

101.

Economising on mobile telephony pdf icon PDF 96 KB

Decision:

RESOLVED: That Cabinet

a)    Delegated authority to the Executive Director of Corporate Services in consultation with the Cabinet Member for HR & Corporate Services to award and enter into a renegotiated contract with our existing supplier.

 

REASONS RESOLVED:

1)    Renegotiating the contract will enable the Council to achieve a reduction in the order of £134k per annum for WNC against the existing contract cost as well as reduction in cost for our partners North Northamptonshire Council and the Children’s Trust. The latter impacts directly on the cost to the Council.

 

ALTERNATIVE OPTIONS:

If councils wait until June to go through procurement, there will be a missed opportunity for 6 months of savings; approximately £67k in savings for WNC and NNC, and £45k for NCT. Missing this opportunity is unwise in the current harsh economic landscape. There is also a medium risk that should a different supplier be selected, SIMs would not be transferred over to a new supplier in time, alongside existing project timelines.

 

Opting out of a full procurement in June means we will not be able to test the market for an even cheaper solution. However, given the current macroeconomic state, officers deem it unlikely that costs can be driven down further than a 56% reduction in price.

 

Should officers agree to renegotiate the existing contract now, this would be done through a procurement framework, under a Direct Award Contract (DAC). DACs occur when a contract is awarded to a contractor without a competition, when there is only one appropriate supplier who can meet the criteria, or when there is a material change to an existing contract; the latter two factors would apply here as we would need a) continued service, and b) a significant change in the existing contract. All DACs over a value of £30k must be published.

Minutes:

At the Chair’s invitation councillors made the following comments:

·         Would a penalty be payable?

·         It was suggested that the contract be looked at by Overview and Scrutiny.

 

Councillor Hallam outlined the report which provided an opportunity to renegotiate the existing telecoms contract with an estimated 56% reduction in price.  In the circumstances he considered that there would be no particular value from additional scrutiny.

 

RESOLVED: That Cabinet

a)    Delegated authority to the Executive Director of Corporate Services in consultation with the Cabinet Member for HR & Corporate Services to award and enter into a renegotiated contract with our existing supplier.